TCWSE - Constitution




		TCWSE Constitution Article I - Name and Purpose of Organization Name The name of the organization shall be the Texas Council of Women School Executives (TCWSE). Purpose The organization is established to help women enter administrative positions and to advance to higher positions. Administrative skill enhancement will be provided through regional efforts and the annual state summer conference. Article II - Objectives and Policies The objectives and policies of this organization shall be: to establish a support system to assist women entering administrative positions; to provide opportunities to develop skills for career advancement; to encourage women to accept responsible positions; and to provide women in administration the opportunity to share experiences and develop a network for professional development. Article III - Membership Section A. Requirements for Membership State. Any person interested in the objectives and purposes of this organization may become a member by submitting a membership application and payment of annual dues. Regional Council. Membership in regional councils shall be determined by each individual regional council. Section B. Class and Status of Membership Membership and categories of the organization shall be: Active. An active member shall pay annual dues to the organization and participate in activities of the organization appropriate for the individual member. Student. Upon proof of enrollment in a university or college, a student shall pay annual dues at a lesser rate and participate in the activities of the organization. Honorary. Honorary membership is given to all past presidents and may be extended by the Executive Board to persons who have made outstanding contributions in promoting the purposes of the organization. Regional Councils. Individuals may be members of their regional council, the state council, or both. Article IV - Financing Section A. Funding The Texas Council of Women School Executives is a nonprofit organization and shall be self-sustaining. The organization shall abide by the laws of the State of Texas regarding the governance of a nonprofit organization. Funds generated shall be used for postage and printing, and conference and other expenses incurred or approved by the president. Section B. Dues State. Annual dues of the members shall be established by the Executive Board. The term of membership shall extend from September 1 to August 31 of the following year. Student. Annual dues of the student members shall be established by the Executive Board. The term of membership shall extend from September 1 to August 31 of the following year. Section C. Regional Council Regional council dues and term of membership shall be determined by each individual council. If the regional council ceases to exist, becomes inactive for a period of two years, or ceases to be affiliated with the state organization, any local bylaws will be null and void. Any funds remaining in the treasury of the regional council shall be sent to the treasurer of the state organization, where the funds will be held for a period of one year. If the regional council has not reactivated, these funds become part of the state organization's scholarship fun. Article V - Meetings, Special Meetings, and Conferences Section A. Conferences One conference will be held annually. This conference will provide women administrators and other interested participants with information and program topics that are consistent with the purpose of TCWSE. The TCWSE summer conference will be held in conjunction with the TASA/University of Texas annual conference held in Austin each summer. Regional conferences may be held by the affiliate organizations. Section B. Meetings Meetings of the membership will be held in connection with the annual TCWSE Summer Conference. Special meetings may be called by the president of TCWSE. Article VI - Executive Board Section A. General Powers The business and affairs of the organization shall be managed by its Executive Board. Section B. Number and Term The number and term of office shall be determined by the Executive Board. Section C. Meetings A regular meeting of the Executive Board shall be held before the annual summer conference at a time and location determined by the president of TCWSE. Written notice of the meeting must be mailed at least one week before the meeting. Special meetings may be called at the discretion of the president or upon request of two or more directors. Written notice must be mailed at least one week before the meeting. Section D. Executive Board Membership The Executive Board shall consist of the elected officers, legal counsel, members of the Review Committee of Past Presidents, and members of the Regional Advisory Committee. Each member of the Executive Board shall have a vote. Section E. Transaction of Official Business In order to transact official business, no fewer than four of the elected officers must be present. A majority of the Executive Board as set forth in the constitution shall constitute a quorum for the transaction of business. Article VII - Election, Term of Office, and Duties of TCWSE Officers Section A. Election A slate of officers shall be presented by the Executive Board for consideration of the membership. Nominations also will be accepted from the floor. Officers shall be elected by a majority vote of the members present at the annual business meeting. Section B. Term of Office The term of office shall be from September 1 to August 31 of the following year. The number of terms that an officer may serve shall be determined by the Executive Board. Section C. Officers The officers of the TCWSE shall be determined by the Executive Board and shall be defined as President, President Elect, Vice President, Secretary, Past President, Historian, and Executive Secretary/Treasurer. Legal Counsel will serve as an ex-officio member of the Executive Board. Officers of TCWSE must have had at least two years of full-time administrative responsibilities in an educational setting. Section D. Duties of Office President. The president shall preside at all meetings and at each meeting of the Executive Board, appoint committees and committee chairs as necessary, grant approval for the expenditure of funds, assist in the planning of the summer conference, call special meetings of the Executive Board as necessary, and notify the members at least one week preceding the meeting. President-Elect. The president elect shall preside in the absence or at the request of the president at any meeting of the membership or Executive Board. The president elect shall also serve as the summer conference coordinator. Vice-President. The vice president shall oversee activities of the council related to membership recruitment and service. The vice president shall serve as liaison to all regional councils. Secretary. The secretary shall record and keep the minutes of the meetings and process correspondence appropriate for the TCWSE. The secretary also shall chair the Awards and Recognition Committee. Past President. The past president shall function as advisor to the president and new officers. The past president also shall serve as parliamentarian and chair the Review Committee of Past Presidents. Historian. The historian shall serve as communications chair and shall maintain an historical portfolio of the business and activities of the council. Legal Counsel. The legal counsel shall serve as an ex-office member of the Executive Board. Article VIII - Committees The Executive Board and/or the president of the TCWSE may designate from among the membership either ad hoc or standing committees as needed. These committees shall have, and may exercise, only that authority granted by the Executive Board. Article IX - Amendments The constitution may be altered, amended, or repealed and new bylaws may be adopted at any meeting of the Executive Board by a majority vote of those present. Article X - Dissolution of the Organization In the event the Executive Board recommends that the organization be dissolved, the matter shall be submitted to the membership for a vote. A two-thirds majority vote of the membership shall be required for dissolution. In the case of dissolution, all assets of the Texas Council of Women School Executives shall revert to the Texas Association of School Administrators. Dissolution of the organization must conform to applicable federal and state laws. Article XI - Effective Date (Adopted originally _____________) (Amended ___________________) Amended January 31, 1999 The effective date of this constitution as amended shall be October 10, 1999. Copyright © 2004-2008 TCWSE.®.